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Professional Family Child Care Association of Utah
Bylaws
Reviewed December 9, 2009
Article 1
Name, Registered Office, and Registered Agent
Section 1.1 Name: The name of this association is the Professional Family Child Care Association of Utah. The Profession Family Child Care Association is a Utah non-profit association.
Section 1.2
Registered Office: The address of the registered office of the Association shall be the same as the then current president of the Association.
Section 1.4 Registered Agent: The registered agent of the Association shall be the then current president of the Association.
Article 2
Purpose
Section 2.1 Mission: “The Professional Family Child Care Association of Utah is dedicated to supporting the family child care community by raising awareness, encouraging professionalism, and strengthening families one provider at a time.”
Section 2.2 Organizational Goals:
(a) To raise the public awareness of quality child care
(b) To offer professional development opportunities and increase membership
benefits
(c) To collaborate with other child care providers, professional organizations,
advocates and agencies
Article 3
Members
Section 3.1 Eligibility: Anyone interested in promoting the purposes of the Association may become a member upon payment of annual dues.
Section 3.2 Rights of Members: All members, upon payment of all annual dues, shall become eligible for all rights, benefits, and responsibilities of membership as set forth in the by-laws and policies of each level of the Association.
Section 3.3 Dues: Membership dues shall be determined by the Board. Any member who fails to remit his or her dues for the current membership year within thirty (30) days of its expiration date shall no longer be considered an active member.
Section 3.4 Annual Membership Meeting: The members shall hold an annual membership meeting of the Association each fall on the day and at the hour as
determined by the Executive Board. Membership shall be informed of the date and place of the meeting no later than four (4) weeks prior to the meeting.
Section 3.5 Special Meetings: Special meetings of the Members of the Association may be called by the President, by a majority of the Executive Board, or at the written request of ten percent (10%) of the Members who are in good standing. The written request shall be directed to the President or Secretary of the Association, and the Secretary shall, upon receipt of said written request, give notice of a special meeting.
Section 3.6 Place of Meeting: Meetings of the Members shall be held at such place the Executive Board selects.
Section 3.7 Voting Rights: All questions to be decided by Members shall be determined by the affirmative vote of the majority of the Members voting. Each Member shall be entitled to one (1) vote. There are no quorum requirements.
Section 3.8 Proxies: A Member entitled to vote may vote in person or by verified written ballot by mail. Mail in ballot must be received by the date determined by the board. Membership shall be informed of the ballot due date no later than four (4) weeks prior to the meeting.
Article 4
Governing Board
Section 4.1 Name: The administering body shall be called the Governing Board (the “Board”).
Section 4.2 Powers and Duties: The Governing Board shall supervise, control, and direct the affairs of the Association, shall determine its policies or changes therein within the limits of the by-laws, shall actively promote its purposes, and shall have discretion in the disbursement of its funds. It may adopt such rules and regulations for the conduct of its business as shall be deemed advisable, and may, in the execution of the powers granted, appoint such agents as it may consider necessary.
Section 4.3 Composition:
(a) The Governing Board shall consist of all the officers and local affiliate representatives. The size of the Board shall not be less than five (5) and not more than fifteen (15). No person shall serve on the Board unless that person is a member of the Association. Board terms are two (2) years each, unless she or he is earlier removed or resigns.
(b) The Executive Committee of the association shall be: President, Vice President,
Treasurer and Secretary. The Executive committee shall be charged with carrying out the functions of the Board between meetings of the Board and the actions of the Executive committee shall be acts of the Board. The Executive committee shall meet at the call of the president or, at the written request of three (3) members of the Executive Board. A report of each meeting of the Executive committee, including the Treasurer’s report, shall be made to the Board as soon as possible after any meeting.
Section 4.4 Charge or position descriptions: The Governing Board may amend the job descriptions without a membership vote if less than 10% change to duties. Job descriptions and duties are listed in the Association policies and procedures manual.
Section 4.5 Vacancies: Vacancies on the Board shall be filled by the Board. Each person chosen to fill a vacancy on the Board shall hold office until the next annual election of Board members, or, if so determined by the Board, until the expiration of the term of the vacant position.
Section 4.6 Governing Board Meetings:
(a) There shall be at least four (4) meetings of the Governing Board during the membership year. The Governing Board members will be notified of all board meetings. There shall be a quorum of at least 40% of the Governing Board to hold a board meeting. All questions to be decided by Board shall be determined by the affirmative vote of the majority of the Board members voting.
(b) Notice of any meeting of the Board shall be deemed to be duly given to Board members (1) if mailed, faxed or e-mailed to the Board members at least four (4) days before the day on which such meeting is to be held, or (2) is delivered to him or her personally, orally, or by telephone not later than four (4) days before the day on which such meeting is to be held. In the event that an emergency meeting becomes necessary, the above mentioned time frame is inapplicable, alternate
meeting notice will be considered sufficient if all members are present. Each
such notice shall state the time and place of the meeting and its purpose thereof.
Article 5
Nominations and Elections
Section 5.1 Nominating Committee Appointment: Each year, the Governing Board shall select a Nominating Committee in accordance with the Association by-laws and policies.
Section 5.2 Nominating Committee Duties:
(a) The Nominating Committee shall request suggestions for nominations from the membership no later than eight (8) weeks prior to the date that the ballots are presented for voting.
(b) The Nominating Committee shall prepare a slate of candidates and shall notify the membership of the slate no later than four (4) weeks prior to the date that the voting starts.
Section 5.3 Candidates by Petition: Nomination of additional candidates may be made by members representing not less than ten percent (10%) of the total PFCCA members or by a majority vote of the membership at a meeting called for the purpose of voting.
Section 5.4 Elections:
(a) Elections shall be accomplished by March 1st of each year by a mail in ballot vote or by a vote at a membership meeting as determined by the Governing Board in accordance with Association by-laws and policies. Election results shall be published in the first issue of the Association newsletter following the completion of the elections.
(b) Elections shall be determined by a simple majority of the members voting.
(c) Except for the initial year, officers of the board shall be elected on a rotational basis with all new terms starting March 1st of each year. Board positions rotate half on even year dates and the other half rotating on odd year dates. The rotation schedule is as follows: President, Vice President, Secretary, Membership Representative and Chapter Liaison rotate on odd years. President Elect, Treasurer, Newsletter Editor and Website Editor rotate on even years.
Article 6
Fiscal Year
Section 6.1 Fiscal Year: The fiscal year shall be from July 1st to June 30th.
Section 6.2 Finance Committee: The Finance Committee shall be determined by the Board. Authority to sign checks is held by the Finance Committee. All checks over $50 require two signatures.
Section 6.3 501c3 status: PFCCA must maintain a 501c3 IRS status.
Article 7
Parliamentary Authority
Section 7.1 Parliamentary Authority: Consensuses Decision Making by the full board or directors shall be the parliamentary authority of the Association.
Article 8
Amendments
Section 8.1 Amendments: These by-laws may be amended, repealed, or altered, in whole or in part by a majority vote (1) at any meeting of the Association; provided that a notice of amendments shall be mailed at least thirty (30) days prior to the date of the meeting; or (2) approval of the members through a mail vote.
Article 9
Dissolution
Section 9.1 Dissolution: The Governing Board may call, for the specific purpose of dissolving the PFCCA, a special meeting through a simple majority vote. Upon dissolution of the Association, any remaining funds shall be distributed to one or more 501c3 organizations selected by the Governing Board.